This official feed from the Google Workspace team provides essential information about new features and improvements for Google Workspace customers.
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Update (October 1, 2026): This post has been updated to reflect a change in rollout schedule:

- Rapid Release domains will now see an extended rollout, expected to complete by October 13 (previously expected to complete October 9)

- Scheduled Release domains will see a full rollout starting on October 18 and expected to complete by October 22 (previously expected to complete by October 15).

We’re making it easier to schedule and coordinate meetings across global teams by expanding time zone support in Google Calendar on the web. You can now configure and display up to three time zones—a primary, secondary, and new tertiary time zone—directly on your calendar grid. Previously, users could only display a primary and secondary time zone.

Whether you’re an executive assistant managing complex calendars for leaders across regions, a project manager coordinating global launches, or a team member working with colleagues in San Francisco, New York, and Zurich, viewing three time zones at once reduces scheduling friction and eliminates manual time conversions.

  • Main calendar grid (Day, Week, and Custom multi-day views): View up to three labeled time zone columns side-by-side along the left side of your calendar grid to compare local working hours at a glance.
  • Find a Time view while scheduling: When creating or editing events in “Find a Time”, Calendar displays up to three time zones.
  • Custom labels: Add custom labels (such as "SFO", "NYC", or "ZRH") to each of your three display time zones in Settings to easily identify them on the grid.


View up to three time zones side-by-side on Google Calendar on the web

Getting started

Rollout pace

  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility)  starting on September 25, expected to complete by October 13
  • Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on October 19

Availability

  • Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

Resources

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We’re introducing a new per-event setting in Google Calendar that allows meeting organizers or their delegates to decide whether or not to receive RSVP emails and automatic responses, such as out-of-office messages and vacation responders.

By default, this new setting, called “Get an email when guests respond,” is checked - ensuring organizers receive email responses for RSVPs. If the box is unchecked:

  • Organizers will not receive RSVP emails from attendees using Google Calendar, but their RSVP status will still show up on the Calendar event.
  • Organizers will not receive RSVP emails from attendees using third-party calendar tools (e.g. Outlook) and their RSVP status will not show up on the Calendar event.
  • Organizers will not receive any email auto-replies (like out-of-office messages and vacation responders).

This feature is beneficial for organizers of large meetings, who don’t need to be informed about individual RSVP responses. Please note that for recurring events, this setting can only be applied to the full series.


Getting started

  • Admins: There is no admin control for this feature.
  • End users: By default, meeting organizers will get email responses for RSVPs. To stop receiving email responses, a meeting organizer must uncheck the box. Visit the Help Center to learn more.

Rollout pace

Availability

  • Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

Resources

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We are introducing improvements to Google Calendar that make it easier to join third-party video meetings, including Microsoft Teams, Zoom, and Cisco Webex, when collaborating across different calendar and email clients.

Specifically, users may notice:

  • A better join experience for external recipients (for outgoing invitations): When you send a Google Calendar invitation containing a third-party video conferencing link to external recipients who use clients like Microsoft Outlook or Apple Calendar, Google Calendar now automatically includes the conferencing URL in the event's Location field. Because many external clients render links in the Location field as prominent, clickable buttons or chips in event previews, your guests can join calls with a single click without opening the full invite description.
  • Structured "Join" button in Google Calendar (for incoming invitations): When you receive a calendar invite from an external system (such as Microsoft Outlook) containing third-party conferencing details in the event description or location, Google Calendar now automatically identifies and extracts the meeting URL, meeting ID, and passcode/PIN into structured video conferencing data. Instead of searching through text descriptions, you will see a prominent "Join video call" button directly on the event across Google Calendar on Web, Android, and iOS.


In hybrid work environments, teams frequently collaborate across different organizations, calendaring platforms, and video conferencing providers. Previously, joining third-party meetings from external invitations required manually copying and pasting URLs or passcodes from text descriptions, while external recipients didn't always see conferencing links prominently in their event previews.

These improvements remove friction from the scheduling and meeting-join experience. Whether you or your external collaborators use Microsoft Outlook, Apple Calendar, or Google Calendar, joining video calls is now seamless and effortless.

Getting started

  • Admins: There is no admin control for this feature.
  • End users: This feature will be available by default for all incoming and outgoing calendar invitations containing supported third-party conferencing links (Microsoft Teams, Zoom, and Webex). No additional action is needed.

Rollout pace

Availability

  • Available to all Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts.

Resources

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Update (September 17 2026): We have updated the rollout pace for this feature. We previously anticipated rollout would complete by September 18. We now expect it to complete by September 30.

Update (August 28, 2026): We have updated the rollout pace for this feature. We initially anticipated rollout would complete by September 2. We now expect it to complete by September 18.

You can now protect your calendar from repeated calendar spam and unwanted invitations. When you block a user in Google Calendar, the current event is automatically removed and you no longer receive new calendar invitations from that person.

In addition, when you block an individual in Calendar, they’re added to your account-wide blocklist, and interactions across all supported Google products are blocked. Similarly, if the individual was blocked in another supported Google product, their Calendar invitations will now also be blocked.




This feature allows blocking invitations from users with a Google account. To block invitations from a non-Google Calendar user, use the Gmail blocking functionality. This will block all emails from them, including emails that create Calendar events.

Getting started

  • Admins: There is no admin control for this feature.
  • End users: Visit the Help Center to learn more.

Rollout pace

  • Rapid & Scheduled Release domains: Extended rollout (longer than to 15 days for feature visibility) starting on August 18, 2026. Expected completion by September 30, 2026.

Availability

  • Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

Resources

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Google Calendar users have three options for how event invitations are added to their calendar: auto-add invitations from everyone, auto-add invitations from known senders only, or add invitations only after the user responds in email. To date, administrators can only choose the default value for new users in their organization.

With this release, we’re expanding Calendar settings in the Admin console to offer organizations more granular controls on invitations.  Administrators can now determine the invitation options available to end users, providing organizations more control over inbound event invitations from unknown senders and minimizing potential security risks from the content contained within them. While the existing capability only determined the default for new users, the new setting applies to new as well existing users.


Getting started

Rollout pace

Availability

  • Available to all Google Workspace customers

Resources

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To provide users with more control over their viewing experience, we’re updating information density options for the calendar grid. These updates allow users to customize how calendar events scale on their screens to accommodate various monitor sizes and personal preferences.

The available information density options now include:

  • Responsive to your screen: Your calendar dynamically scales and enlarges events to fill larger monitors, which makes events easier to read.
  • Comfortable: Your calendar keeps the standard layout with traditional spacing, regardless of your screen size.
  • Compact: Your calendar shows a denser view with tighter spacing, which allows you to see more events at once.

New options in Calendar information density to adjust for large monitors

Getting started

  • Admins: There is no admin control for this feature.
  • End users: Change your density settings from the Appearance settings menu in Calendar on the web. Visit the Help Center to learn more.

Rollout pace

  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on July 29, 2026
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on August 10, 2026

Availability

  • Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

Resources

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When viewing a guest list in Google Calendar on the web, you will now see a new icon next to leaders who have a calendar delegate assisting them with scheduling support. Hovering over the icon will display the person’s information, allowing you to easily initiate a chat with them directly.

This update helps users quickly identify and contact the appropriate scheduling support for a leader to streamline communication and event coordination.

This icon is visible in several calendar views:

  • Event details view
  • Full-screen creation
  • Side-by-side scheduling view


New icon surfacing the calendar delegate of a leader in the guest list in event details view


Although we use the name "delegate," it is actually independent of calendar sharing permissions and it is sourced by PeopleAPI. We are using the following relations from PeopleAPI: "Assistant", "Admin Assistant" or "Exec Assistant". Therefore, it will match the data shown in Google Contacts. See this documentation for using the Workspace Admin SDK API. 

If someone is supported by multiple assistants, then all will be displayed - there will be multiple icons shown next to the person, and each one will show one of their assistants details when you hover over it. 

Getting started

  • Admins: There is no admin control for this feature.
  • End users: There is no end-user setting for this feature. Simply hover over the icon next to the person’s name to see more information about their scheduling support.

Rollout pace

Availability

  • Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

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We're introducing a new calendar sharing permission level: “Make changes (see private events as free/busy)”. This allows you to grant someone edit access to your calendar while keeping the details of your private events entirely hidden. This is especially useful for leaders who assign delegates to help them manage their calendars.

Delegates assigned this restricted permission level will only be able to create, delete, and edit non-private events. Private events will appear to delegates as “busy” blocks on the calendar grid, and delegates will not be able to edit or reschedule them. In addition, private events won’t show up in any search results for delegates.

Changes to visibility for recurring events

We’re also introducing changes to the way visibility settings are applied to recurring events.

  • Users can no longer make changes to the visibility of a single event in a recurring series. Any changes to visibility will be applied to all events in the series.
  • Existing events in a recurring series will be updated to match the strictest visibility setting of any event in that series. In other words, if one event in the series is marked private but the others are not, all events in that series will be changed to private.

Getting started

  • Admins: There is no admin control for this feature.
  • End users: Users can grant delegates this new permission level in their Calendar settings. Visit the Help Center to learn more about sharing your calendar.

Rollout pace

Availability

  • Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

Resources

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We’re introducing two enhancements to the Calendar API that make it easier for admins to programmatically manage secondary calendars within their organization: a transfer API and a filter for secondary calendars owned by your organization.

Transfer API

As previously announced, the new endpoint in the Google Calendar API that allows administrators to programmatically transfer the ownership of secondary calendars is now being rolled out. Its functionality mirrors the data transfer feature currently available in the Admin console by permitting transfers between users in the same organization without sending emails or requiring confirmation from the recipient. Beyond replicating the Admin console functionality, the API provides greater flexibility by allowing administrators to transfer specific, individual secondary calendars.

Organization filter

To help organizations prepare for the upcoming secondary calendar data lifecycle changes, where secondary calendars will follow the lifecycle of their owner, administrators can now programmatically monitor the ownership status of their users' secondary calendars.

A new filtering option will be available in the CalendarList:list API method that restricts results to return only secondary calendars owned by the organization. When combined with the users.list method of the Admin SDK API, administrators can retrieve a comprehensive list of organization-owned secondary calendars across their users' calendar lists. The dataOwner field can then be used to verify current ownership status and make any necessary adjustments.

Getting started

Rollout pace

Transfer API
Organization filter

Availability

  • Available to all Google Workspace customers

Resources

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Google Calendar is expanding its event coloring options, moving beyond the current limitation of 11 predefined colors for events. Going forward, users are offered an expanded color palette so they can personalize events and visually organize their calendar with ease, giving each user access to up to 200 custom colors for individual events via both the native web and mobile apps as well as the Calendar API. This fulfills a long-standing feature request from both business and personal users for more customizable options.

Users will be able to select from 24 default colors. On Calendar on the web (or via API), users can define additional colors by using a full RGB color picker.

UI showing how to select an event color in Calendar

Getting started

  • Admins: There is no admin control for this feature.
  • End users: This feature will be ON by default and can be customized by the user. Visit the Help Center to learn more.

Rollout pace

  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on June 17, 2026
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on June 29, 2026

Availability

  • Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

Resources

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Data loss prevention (DLP) for Google Calendar is now generally available to protect sensitive information shared within event details. Previously available in beta, this feature allows you to create and apply data protection rules that scan calendar event titles, descriptions, and locations for sensitive content, such as credit card numbers or national identification numbers.

Key functionalities include:

  • Choice of actions: Admins can choose to audit when an event is saved with sensitive content, warn users about sensitive content in their event, or block event creation or updates if a DLP policy is violated.
  • Event details: DLP rules scan free-text fields in the event, including the event’s title, description, and location fields.
  • Owner-based policies: Rules are applied based on the organizational unit (OU) of the owner (event organizer on primary calendars or calendar owner on secondary calendars), consistent with other Workspace DLP configurations.
  • User notifications: With DLP policies for Calendar, users receive immediate feedback when sensitive data is detected. On the web, users see a pop-up notification explaining the issue. Admins can also customize this message with more specific details. If a meeting update is blocked on Android, iOS, or via the Calendar API, the user will receive an automated email notification explaining the policy violation and why changes to the meeting invite were not successful.

Getting started

  • Admins: The feature will be OFF by default and can be enabled at the organizational unit (OU) or group level. Visit the Help Center to learn more about DLP for Calendar.
  • End users: There is no end user setting for this feature.
DLP settings in the admin console to configure policies for sensitive data, including actions and alerts when creating Calendar events
An end user is prompted with a message asking them to remove sensitive information

Rollout pace

Availability

  • Enterprise: Enterprise Standard and Plus
  • Education: Education Fundamentals, Standard, and Plus
  • Other Editions: Enterprise Essentials; Frontline Standard and Plus

Resources

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We recently announced a change to the ownership model of secondary calendars to improve data governance. As part of this, we emailed impacted customers to let them know that orphan secondary calendars would be deleted starting on April 27, 2026.

Since that announcement, we’ve received valuable feedback that to properly manage this new lifecycle, customers need better programmatic tools to handle secondary calendar data before it gets deleted.

To ensure you have the time and tools necessary to manage this transition smoothly, we are making two important updates:

  1. We are launching a new API endpoint by the end of June to transfer secondary calendars within your organization.
  2. We are postponing the secondary calendar lifecycle changes to October 5, 2026 for non-personal Workspace accounts.

Coming soon: new API endpoint to transfer secondary calendars

In the coming months, we’ll introduce a new endpoint in the Calendar API that will allow developers to programmatically transfer the ownership of secondary calendars. This endpoint will require the Calendar administrator privilege.

The API will mirror the existing capabilities in the Admin console—transferring secondary calendars within the same organization without requiring confirmation by the receiving user—and introduces the additional flexibility to transfer individual calendars.

The new API endpoint will be available for integration by June 2026. An announcement and technical documentation will be published when the API goes live.

Extended deadline for lifecycle changes

To give your teams ample time to adjust their workflows and integrate with the new API endpoint, we are officially pushing back the enforcement date for the secondary calendar lifecycle changes for non-personal Workspace accounts.

The new policy—where secondary calendars are permanently deleted upon the deletion of the owner's account—will now take effect on October 5, 2026, for non-personal Workspace accounts.

Until then, we will run a regular process for orphan calendars that auto-assigns ownership to a user who has “Make changes and manage sharing” access. This process will stop on October 5, 2026. Instead, make sure to ask the owner to transfer relevant secondary calendars to a colleague before they leave - or make sure an administrator executes the transfer using the Admin console or the new API endpoint.

Note that the changes to the secondary calendar lifecycle will still take effect on April 27, 2026, for users with personal Google accounts.

Additional details

Secondary calendars owned by an organization must be owned by a user within that same organization, and ownership transfers are restricted to users in the same domain. However, you can continue to share calendars with users outside your organization—including with high-level permissions such as "Make changes and manage sharing"—provided your organization policies allow it.

Example of a secondary calendar owned by the dwelling.com organization, with elsonl@dwelling.com as owner

Example of a personal secondary calendar (not owned by an organization), with amandahayes@gmail.com as owner 

Getting started

  • Admins: Stay tuned for more details on the new API endpoint when it launches.
  • End users: There is no end user setting for this feature. End users can already transfer secondary calendars to other users within their organization. Visit the Help Center to learn more.

Rollout pace

  • Rapid Release and Scheduled Release domains
    • New API endpoint: Gradual rollout (up to 15 days for feature visibility) starting in June (to be announced on Workspace Updates blog when available)
    • Secondary calendar lifecycle change: Gradual rollout (up to 15 days for feature visibility) starting on October 5, 2026
  • Users with personal Google accounts
    • Secondary calendar lifecycle change: Extended rollout (potentially longer than 15 days for feature visibility) starting on Apr 27, 2026

Impact

  • All Google Workspace customers and users with personal Google accounts are impacted by these changes 

Resources

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We’re introducing an improved time zone picker for Google Calendar on the web. Instead of manually scrolling through the list of options, you can now simply search for and select a specific city or country, making it easier to coordinate and schedule with others in different time zones.

This improvement is available on all Google Calendar surfaces where a time zone can be picked. For example, in meeting scheduling flows, setting a secondary timezone for your main calendar grid view or for configuring the world clock.

Getting started

  • Admins: There is no admin control for this feature.
  • End users: This feature will be ON by default. Visit the Help Center to learn more.

Rollout pace

Availability

  • Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

Resources

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Google Calendar on the web now offers improved scaling on large, high-resolution monitors. This update provides a clearer overview of your day or week by reducing unnecessary whitespace and better utilizing your available screen space.

Previously, users with large or high-resolution monitors may have felt that it was difficult to get an overview of the day or week's most relevant events.

This update means:

  • Better visibility: Calendar events will better fill the available space, giving more room to short meetings.
  • Focused views: The grid will prioritize showing a relevant 12–15 hour range (such as 7:00 AM to 7:00 PM) based on your viewport height.
  • Consistent experience: These improvements apply to both the main Calendar application and the side panel companion view in other Workspace apps (e.g. Gmail).

Getting started

  • Admins: There is no admin control for this feature.
  • End users: This feature will be ON by default. Users can manually adjust their view preference under Settings > Appearance > Information density. Visit the Help Center to learn more.

Rollout pace

  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on March 10, 2026
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on May 5, 2026

Availability

  • Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

Resources

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We’re making it easier to manage calendar assignments for your Meet hardware devices. You can now assign or unassign Google Calendars to your Meet hardware devices in bulk by uploading a CSV file. For organizations with a large number of devices, this eliminates the need to assign calendars one by one, saving you significant time and administrative effort.

The new “assignedCalendarResourceEmail” column in the bulk update CSV file.

Bulk update device dialogue mentioning the new bulk update calendar assign capability

When preparing your CSV file, please keep the following in mind:

  • To unassign a calendar from a device, simply leave the assignedCalendarResourceEmail cell for that device’s row empty.
  • While a personal calendar can be assigned to multiple devices, a room calendar resource can only be assigned to one device at a time. To move a calendar resource to a new device using CSV, you must first perform a CSV upload to unassign it, and then a second CSV upload to assign it to the new device.

Getting started

  • Admins: To use this feature, you’ll need the “Manage calendar assignment” privilege. Without this privilege, any calendar updates in your upload will fail, though other changes (like settings and organizational unit updates) may still be applied. Visit the Help Center to learn more about assigning a Google Calendar to Meet hardware and bulk updating Meet hardware settings.
  • End users: There is no end user impact or action required.

Rollout pace

Availability

  • Available for all Google Workspace customers

Resources

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In many organizations, executives and senior leaders rely on admins or delegates to oversee their busy schedules. In Google Calendar this can be set up by sharing an executive’s calendar with “Make changes to events” or “Make changes and manage sharing” permissions with a delegate user.

We’re updating how meeting notifications are handled when someone manages a calendar on behalf of another user: Previously, initial invitations created by the delegate appeared to come from the principal, but subsequent updates or cancellations were sent from the delegate’s email.

To provide a more consistent experience for meeting participants, all event-related emails — including cancellations and modifications — will now come from the principal. This change ensures seamless calendar management and prevents confusion for guests who may be unfamiliar with the delegate acting on the principal's behalf.

Getting started

  • Admins: There is no admin control for this feature. Visit the Help Center to learn more.
  • End users: There is no end user setting for this feature. Visit the Help Center to learn more.

Rollout pace

Availability

  • Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

Resources

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For each video call, Meet attempts to connect the right Calendar event to determine:

Reusing the same meeting code across multiple events can sometimes lead to ambiguity and unexpected behavior such as meeting artifacts being shared with the wrong guests (or no guests at all). We recently announced a change to reduce this ambiguity by stopping automatically copying Meet codes when duplicating Calendar events.

We are now fixing this ambiguity by having each Meet video call be tied to the initial Calendar event where it was created. This gives predictability and transparency about which guests receive notes, messages in Google Chat, recordings and other details from the meeting.

When users manually paste an old meeting code into a new Calendar event, they’ll see a dialog highlighting that the Meet code is still tied to the initial event. Codes created outside of Calendar (like instant meetings from meet.google.com) will remain unlinked.

For example:

  • If you reuse the meeting code from an old Calendar (Event A) on a new Calendar (Event B), meeting artifacts will only be shared with the host, co-hosts, and guests of the old Calendar event (Event A), and not guests of the new Calendar event (Event B).
  • If you reuse a meeting code created from meet.google.com on a new Calendar event, meeting artifacts will only be shared with the meetings host and co-hosts, and not guests of the new Calendar event.

Warnings shown when reusing a meet code

Additional details
If you use Apple Calendar to create Google Calendar events with a Google Meet meeting code, the code will be updated automatically. This change ensures that each event uses a unique meeting code. Users receive an email informing them about the update.

Getting started

  • Admins: There is no admin control for this feature.
  • End users: There is no end user setting for this feature. Visit the Help Center to learn more.

Rollout pace

Changes to behavior when creating Google Calendar event with meeting code in Apple Calendar
Changes to behavior when reusing meeting code in Google Calendar

Availability

  • Available to all Google Workspace customers and users with personal Google accounts

Resources

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We’re introducing data loss prevention (DLP) policies for Google Calendar in beta. Currently, DLP policies protect Calendar attachments such as Docs, Sheets, and Slides in meeting invites. To further expand our data protections, administrators can now prevent sensitive data from being shared in the event details for Calendar, including event title, location, and description. 

Key functionalities include:

  • Choice of actions: Admins can choose to audit when an event is saved with sensitive content, warn users about sensitive content in their event, or block event creation or updates if a DLP policy is violated. 
  • Event details: DLP rules scan free-text fields in the event, including the event’s title, description, and location fields. 
  • Owner-based policies: Rules are applied based on the organizational unit (OU) of the owner (event organizer on primary calendars or calendar owner on secondary calendars), consistent with other Workspace DLP configurations. 
  • User notifications: With DLP policies for Calendar, users receive immediate feedback when sensitive data is detected. On the web, users see a pop-up notification explaining the issue. Admins can also customize this message with more specific details. If a meeting update is blocked on Android, iOS, or via the Calendar API, the user will receive an automated email notification explaining the policy violation and why changes to the meeting invite were not successful. 

Getting started 

  • Admins: To participate in this beta, sign up via this form before February 27, 2026. Please note you may not see the feature in the Admin console immediately; you will be notified via email once the setting is available. The feature will be OFF by default and can be enabled at the OU or group level. Visit the Help Center to learn more about DLP for Calendar.
  • End users: There is no end user setting for this feature.
DLP settings in the admin console to configure policies for sensitive data, including actions and alerts when creating Calendar events 

An end user is prompted with a message asking them to remove sensitive information 

Availability 

  • Enterprise Standard and Plus 
  • Enterprise Essentials 
  • Frontline Standard and PlusEducation Fundamentals, Education Standard, and Education Plus 
  • Cloud Identity Premium

Resources 

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Google Calendar offers event color labels for events on your primary calendar, which help users to visually organize their meetings and categorize them with Time Insights. Currently, color labels are only visible to users who have “Make changes to events and manage sharing” permissions for a primary calendar. 

Starting February 27, 2026, we are expanding this to include users who have  “Make changes to events” permissions. Currently, these users are only able to see the colors, not the labels — which made color categorizing events harder.

Getting started

  • Admins: There is no additional admin control for this feature.
  • End users: There is no end user setting for this feature. Visit the Help Center to learn more.

Rollout pace

Availability

  • Business Standard, Plus
  • Enterprise Starter, Standard, and Plus
  • Education Fundamentals, Standard, Plus
  • Nonprofits
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Users now have an even faster way to choose the best time to meet with their colleagues using Google Calendar.

Whether you’re creating a new meeting or need to move an existing one, Gemini helps you identify the best times to meet by analyzing your colleagues’ availability—including time zones, working hours, and existing conflicts—to suggest the best options for everyone if you have access to their calendar.

When creating a meeting, click Suggested times and let Gemini suggest the best times to meet your colleagues. Then, you can quickly review and select the most suitable time slot.

For meeting organizers, if multiple attendees decline your invite, we’re also making it easier to reschedule your meeting. When you open the event, you’ll see a banner with a time when everyone is available, letting you update the invite with the click of a button.



Suggested meeting times in Google Calendar

Getting started

Rollout pace

Availability

  • Business Standard and Plus
  • Enterprise Standard and Plus
  • Google AI Pro for Education add-on
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