MeetAssist 🎙️✨

Experience the live application here: https://enterprise-meeting-assistant.vercel.app/

MeetAssist is an enterprise-grade AI Meeting and Task Assistant. It intelligently records or processes meeting audio, automatically generates summaries, and extracts actionable tasks. Built with a robust Role-Based Access Control (RBAC) system, it enables structural managers to oversee employees, delegate tasks, and maintain seamless team workflows.

🚀 Key Features

Intelligent Audio Processing: Upload audio files or record meetings live directly from the browser with support for microphone + system audio mixing and real-time waveform visualization.

AI-Powered Summaries & Tasks: Leverages Whisper and LLaMA/OpenAI models to generate meeting transcripts, concise summaries, and automatically extract actionable tasks and deadlines.

Role-Based Access Control (RBAC): Admin/Manager: Supervise employees, view team analytics, generate secure Team Access Codes, and manage global team tasks. Employee: Join teams via Team Codes, view personal and delegated tasks, and manage personal profile settings.

Interactive Task Board: A dynamic Kanban-style board to track tasks (Pending, In Progress, Completed) with drag-and-drop functionality.

Smart Task Assignment: Automatically assigns tasks using AI-based name matching from meeting conversations.

Team Delegation: Assign tasks directly to team members and set detailed deadlines.

Export Capabilities: Download tasks as .ics calendar events or export full meeting reports as beautifully formatted PDFs.

Real-Time Notifications: Instant alerts when tasks are assigned or updated.

Modern Security: Secure JWT authentication, encrypted password hashing (BCrypt), and robust route protection.

• Framework: React 19 + Vite
• Styling: Tailwind CSS v4
• Icons & Notifications: Lucide React, React Hot Toast
• HTTP Client: Axios

• Framework: Spring Boot 3.4
• Language: Java 17
• Security: Spring Security & JWT (JSON Web Tokens)
• Database: MySQL with Spring Data JPA
• AI Integration: OpenAI API

• Node.js (v18+)
• Java JDK 17
• MySQL Server running locally
• An OpenAI API Key

1. Create a MySQL database named meeting_assistant.
2. The application will automatically create and update the necessary tables on startup.

1. Navigate to the backend directory:

   cd backend

2. Create or configure your src/main/resources/application.properties with your MySQL credentials and OpenAI API Key:

   server.port=8081
   spring.datasource.url=jdbc:mysql://localhost:3306/meeting_assistant?createDatabaseIfNotExist=true
   spring.datasource.username=root
   spring.datasource.password=your_password
   
   jwt.secret=your_super_secret_key_here
   openai.api.key=sk-your_openai_api_key

3. Run the Spring Boot application:

   # Windows
   .\gradlew bootRun
   
   # Mac/Linux
   ./gradlew bootRun

1. Navigate to the frontend directory:

   cd frontend

2. Install the dependencies:

   npm install

3. Ensure the API URL in src/services/api.js matches your backend port (e.g., http://localhost:8081/api).

4. Start the development server:

   npm run dev

1. Manager Registration: A user registers as an Admin/Manager.
2. Code Generation: The Manager navigates to Settings to find or regenerate their unique 6-character Team Access Code.
3. Employee Registration: A new user registers as an Employee and inputs the Manager's Team Code. They are instantly linked to the Manager's dashboard for task delegation.

Vaibhav Dwivedi